MONTHLY MEETING OF THE BOARD OF DIRECTORS:
All homeowners are welcome to attend the monthly meetings of the Board of Directors, held on the fourth Wednesday of every month. The meeting notice and agenda are posted in the Clubhouse front window and may also be posted on the web site under "meeting agenda" at sunsetoaks.org the Friday prior to the Wednesday night meeting.
ANNUAL HOMEOWNER ASSOCIATION MEETINGS:
The Annual Meeting will take place on the first Wednesday of May at 7:30 PM in the Sunset Oaks Clubhouse located at 675 Picasso Terrace.
The following QUESTIONS AND ANSWERS list is NOT intended to replace the CC&R’s (Conditions, Covenants, and Restrictions), but to be used as a guide to the rules and regulations contained within the CC&R’s. The Sunset Oaks CC&R’s are the official governing documents for the Sunset Oaks Homeowners’ Association. Had a question and didn't find it on the Q & A, just submit your question to the Manager to be added to the list below. Thank you.
It is a planned development, not a condominium.
Unlike a condominium in which you only own the air, you own your structure and everything within it, your patio, and the land. For units with no front patio, you own the land up to the drip line of your roof. Besides maintaining the property inside your unit, you are responsible for maintaining your patio(s), your balcony, rear gutters, and all building wood trim. Each homeowner owns their own roof, but the Association is responsible for its maintenance.
All of the common area, pool, pool equipment, garages, lighting facilities, sewers from lot line to main line, sprinklers in common area, maintenance of utilities, sewer and drainage systems not maintained by the City of Sunnyvale or by public or private utilities, parking areas, or recreational facilities, building roofs and building front gutters. For complete listing, refer to Article 4 of CC&R’s.
The owners of the units of Sunset Oaks are automatically members of the HOA, which is a California nonprofit mutual benefit corporation.
The HOA is bound by federal, state and city laws, such as California Civil Code, entitled the Davis Stirling Common Interest Development Act and by the CC&R’s and Bylaws, which complement state law.
Covenants, Conditions, and Restrictions are the documents that steer the Association, superseded only by city, state, and federal laws.
A seven person Board of Directors who manage and govern the affairs of the Association. No Director receives compensation for any service provided to the Board.
The Board is responsible for the performance of the duties of the Association as set forth in the Declaration and in the Bylaws, and supervises all officers, agents, and employees of the Association for the proper performance of their duties.
The Board is composed of seven elected volunteers. Following each Annual Membership Meeting, the newly elected Board holds an Organizational Meeting to elect their officers.
The last duty of the Board would be to turn the affairs of the Association to a Receiver. The court would appoint paid officers to run the business of the Association and their salaries would be paid from the annual assessment of each homeowner.
The Architectural Control Committee,
By letter, through the Association Manager, or by attending a regularly scheduled Board Meeting. These monthly meetings are held in the Clubhouse on the 4thd Wednesday of the month commencing at 7pm.</span >
Association Maintenance: John Dolan
Maintain the property and oversee Homeowner and Association needs.
To maintain the architectural standards of Sunset Oaks, to protect and enhance the value of the property, and to safeguard members of the Association from the consequences of unauthorized changes or modifications to the exterior of any residence or the common area, and to insure harmony of the exterior appearance of the buildings or lots visible from the common area and/or the street. Refer to Article 6 of CC&R’s.
Nothing may be attached to the exterior of the fence. Homeowners may install a lock on their fence gate. Decorations for religious or national holidays are allowed on and in the homeowner's property, and on the inside of patio fences. These decorations may be attached three days before and three days after a religious or national holiday and three days before Thanksgiving until seven days after New Years Day. (See Resolution 27).
The Board approved an “entryway motion security light” as replacement for original front entry light. This light is available from Home Depot. The cost is approximately $25 plus tax. For more information, call the Association Manager.
Provided it is not a safety hazard to the common area and it conforms to Resolution 27, Section 4.12. Plant containers, seen from the common area, must be either terra cotta or brown colored
Seed feeders may not drop any seed into Association maintained landscaping. Best if hung within your private patio. Try a hummingbird feeder--they are seedless!
Balconies cannot be used for storage. Please refer to Resolution 27, Sections 4.11, and 4.12 for complete information on balconies and plant containers.
Decorations for religious or national holidays are allowed on, in homeowner’s property, and on the inside of fences. These decorations may be attached three days before and three days after a religious or national holiday and three days before Thanksgiving until seven days after New Years Day. (See Resolution 27).
Yes. Obtain “Notice of Owner’s Intent to Install Television Satellite Dish/Antenna” from the web site or the Association Manager. In addition, please work with the Manager to determine its location.
Because of water waste and the cost to the Association, we ask that this not be done.
Important Note: Especially in the Phase I unit patios. Because the Phase I garages were constructed differently from those in Phase II, water intrusion into the Phase I garages is a major problem. If one should hose down their patio and/or garage in Phase I, it would most definitely create water intrusion into another person’s garage causing damage their personal stored items, the interior sheetrock and the wood structure. This is NOT a good practice.
The Association owns the fences and water can cause the wood to rot. For this and those reasons stated above, please do not wash down your fence.
Any changes to the exterior of the home would require the approval from the Architectural Control Committee first.
This is permissible. Proper Permits, as required by the City of Sunnyvale, should be obtained, if needed.
Aluminum or vinyl frames with double pane glass.
- Double pane glass significantly reduces outside noise and internal thermal heat/cool loss, and is usually coated to reduce external solar heat gain during the summer and UV radiation that causes aging/fading of furnishings.
- Aluminum frames conduct some heat/cold and noise.
- Vinyl frames have the same attractive characteristics as the double pane windows – they are poor conductors of heat/cold and noise.
it depends on which part of the complex you live.
- If you live in Phase I you have silver aluminum windows: You may install either the silver aluminum or white windows
- If you live in Phase II you have anodized bronze color windows: You may install the same Anodized Bronze color or white vinyl windows
- Able Glass, and other contractors, do have aluminum windows that are white on the inside and bronze color on the outside
Retrofit (flush-fin) windows: The existing window frame is not removed and the new window/frame is installed within the old aluminum frame and existing side and top wallboard and bottom sill. The flush fin of the retrofit window forms an exposed external frame of the window. There are some potential negatives to retrofit windows.
- The glass area of the new window is smaller than that of the original window.
- The original aluminum window frame still in place increases the chance of mold.
- There is a chance of water leaks as the new window expands and contracts through the seasons, causing potential adhesive separation.
- Because the original aluminum frame remains in place, the heat gain/loss and noise transmission may be higher than with replacement windows.
- The Association requires the fin to be painted to match the stucco to retain a similar appearance with the surrounding windows – it is not advised to paint vinyl windows.
A: Replacement (nail-on fin) windows: The existing window and frame is removed, the stucco and wallboard is cut out and the new window is put into the hole and nailed into the structural framing – the same way the original window was installed. The outside is re-stuccoed (and if appropriate framed) and the inside is refinished if necessary. The outside and if necessary inside are painted (likely by you, not the contractor). There are some potential negatives to replacement windows.
- The cost will be higher than retrofit windows.
- A building permit may be required and the egress code for new second-story windows may be applicable (window sill must be no more than 44 inches above the existing floor, and the openable area (a single area in the window) must be no less than 5.7 square feet with minimum dimensions of 20 inches wide and 24 inches high).
- There may be some outside and inside painting required by you/others.
A: As an option, argon gas may be injected between the two panes of glass to further reduce – slightly – heat/cold conduction (some manufactures guarantee this for the life of the window).
Please refer to the "Master Policy" in the members section of our site.(membership is only extended to owners, and can be obtained through contacting the management company)
They are used for the cost of maintaining, improving, repairing, operating and managing the Sunset Oaks property; refer to Article 9 of the CC&R’s.
Any assessment not paid within 15 days after the due date will be delinquent and subject to a late charge. In addition, the Board, on behalf of the Association, may cause a lien to be recorded against the name of the recorded owner(s) and Lot covering the delinquent sums.
Depends on the type of repair or upgrade. Some are from the Operating Budget, others from the Reserves.
Please refer to section 5.19 of the CC&Rs for a complete answer to this question.
No, unless the owner assigns their proxy to their renter.
No, the garages are what is referred to as “exclusive use common area, which means that they are owned by the Association, but unit owners have exclusive use of the garage that has been assigned to their unit.
The Association pays the bill, but all common area utilities have been factored into each homeowner’s monthly assessment payment.
Resolution 28 dated February 16, 2000 states that these appliances will not be permitted unless they already existed in the Association garages. See also 5.07B of the CC&R’s.</span >
An owner who installs a garage door opener assumes all responsibility and maintenance for use thereof.
Phase I of Sunset Oaks HOA was constructed with carports. (Please see attached map for whether your unit and garage are part of Phase I or Phase II1.)
If you have a garage in Phase I, then you have an original carport with a 9-foot width. These were later converted to garages, but some challenges remain because of the conversion.
The carports were not converted to be 10 feet wide, so larger vehicles will not fit. Nor were the corrugated sheet metal roofs replaced with more durable roofing materials. Also, there are no gutters nor downspouts but there is some limited drainage for certain units. All of these construction details mean that, when it rains, you may experience one or more of these issues:
- Water will not drain into a gutter or downspout, but instead will fall off the sides of the carport roof and into the garage enclosure, your patio, or elsewhere;
- Water will pool in the garage enclosure, and may not drain;
- Water may come out of a drain if the design is set up for that garage; and/or
- If water does not drain, it may require a broom to push it out.
To prepare for rain and winter, the HOA recommends the following:
- Do not store any valuables on the floor of the enclosure.
- Do not store any boxes or other materials that will get damaged when wet.
- If you use your enclosure for storage, store everything on shelves and in water proof containers.
- During rain, take caution when you enter and exit the enclosure and as you enter and exit your vehicle, so that you do not slip on pooled water.
Each resident may park one vehicle in off-street parking (driveway) with an assigned SOHA parking tag hanging from the rear vision mirror. Off-street parking cannot be used as storage (parked more than 72 hours without moving). See Section 5.04 of CC&R’s and Resolution 29.
Take the damaged tag to our Manager. It will be replaced at no cost. In the case of a lost tag, report the loss to our Manager. The lost tag can be replaced for a charge of $25.
With the exceptions of those persons visiting the Clubhouse for business purposes or attending a private party, the Clubhouse parking lot is considered the same as any other driveway (same as 1 above).
Notify the Association Manager during such periods of out-of-town-travel. For complete information, refer to Resolution 27, 6.0.
The Association is required to maintain, repair, and police these areas.
It is preferred that commercial car wash facilities are used. However, hose bibs have been provided in driveways 1 and 13 for this purpose.
Yes. For complete information, refer to 5.15 of the CC&R’s.</span >
The swimming pool is heated from April 15 through October 15 by solar. The turn on/off dates can flucuate depending on the weather conditions. However, the swimming pool is maintained year round, but do not expect warm water during the winter months.
All residents and up to four guests accompanied by residents are welcome to use the swimming pool. The main rules are:
- No lifeguard on duty
- Use pool at your own risk
- No glass of any kind in the pool area
- Guests must be accompanied by a resident
- Guest are limited to four (4) per residence
- Persons under 18 years of age may not have guests
- Long-haired swimmers must wear swimming caps
- Minors under 14 years of age must be accompanied by and adult
- Residents are responsible for all damages
- Keep doors to the clubhouse closed and locked
- Keep gates to the pool area closed and locked
- No swimming after 10:00 p.m.
- No wet swimwear in the clubhouse
- Only normal bathing attire permitted
- No unhemmed cutoffs
- No running, pushing, dunking, etc. allowed
- Now water sports when pool is crowded
- No Styrofoam equipment, rafts, etc. in the pool
- No pets in the pool area
- No eating, drinking, etc. in the pool
- Wash off sand, etc., before swimming
- Residents should carry their clubhouse key
- All residents should enforce the above
Call 911 or the Association Manager at the emergency number (408) 229-6000 ext. 9
675 Picasso Terrace, Sunnyvale, CA 94087.
Only members of the Association can make private party/meeting reservations. See the Manager for the proper form. There is a non-refundable user fee of $85.00 for party reservations and a user fee of $25.00 for meetings (no food allowed). In addition, there is a cleaning deposit required of $50.00 and a damage deposit of $200.00 for both types of reservations, which will be returned to you, provided the conditions of rental have been met and the Clubhouse has been properly cleaned.
Members of any party are FORBIDDEN TO BE IN THE POOL AREA.
Four guests per unit.
No, if there are more than four guests.
Anyone in the pool area and anyone renting the Clubhouse
All cardboard boxes must be broken and/or flattened before placing them into the dumpster. Matresses and box springs are not allowed to be placed inside of the dumpsters. Please use proper disposal.
- No construction materials are permitted in the dumpsters such as toilets, water heaters, windows, oversized curtain rods, sliding closet doors, bathtubs, sinks, left-over rolls of carpeting, etc.
- Car batteries, paint, hazardous waste materials, tires, televisions, computers, and/or monitors cannot be placed in the dumpsters. They must be taken to the SmaRT Station, 301 Carl Road, Sunnyvale CA 94089, open 7 days a week from 8 AM to 5 PM, for proper disposal.
If you have large items for disposal call the City of Sunnyvale or Specialty Garbage for a special pick-up. Note: There will be a charge for this pick-up.
Please keep the dumpster gates closed after use.
The dumpsters are emptied on Thursdays.
The City of Sunnyvale provides a recycle toter. If you want to partake of the recycling program, you must contact the Manager, who will order a toter for you. The toters should be put at curbside on Wednesday evening, for pickup on Thursday morning. All recycling toters must removed from the street by Thursday night, after pick-up. Toters are not allowed to be kept/stored in the common area--they must be stored either in your assigned garage or within your private patio.
Please read your CC&R’s and Resolutions so you are aware of what is expected of you as a homeowner or resident of Sunset Oaks.
Finally, if we missed one of your questions, please send it to the Association Manager. We will answer your question and consider incorporating it.
Sunset Oaks is a planned development of 245 townhomes located in Sunnyvale, California, 94087
UNC Community Management
675 Picasso Terrace, Sunnyvale, CA 94087
Manager's emergency number
(408) 229-6000 ext 9